WALMER BRIDGE VILLAGE HALL
SPECIAL TERMS AND CONDITIONS OF HIRE DURING COVID-
BOOKING ALL OR ANY PART OF THE FACILITY
These Special Terms and Conditions are supplemental to, not a replacement for,
the Facility's ordinary Terms and Conditions of Hire.
You, the Hirer, will be responsible for ensuring those attending your activity or
event, including whilst entering occupying and leaving, the Facility comply with
You undertake to comply with the appropriate actions for hirers and attendees identified in the Facility's risk assessment, of which you have been provided with a copy.
The Facility will be cleaned for the start of each day but you are responsible for the regular cleaning of all the surfaces used during your period of hire (including tables, wash hand basins, door handles and all other touch points) using your own ordinary domestic products suitable for the purpose.
You must take care cleaning electrical equipment and use cloths -
Ensure portable electrical appliances are unplugged before cleaning.
In a meeting or event that hosts separate groups at different times the Hirer agrees that all of a group finishing their allotted time will exit the Hall before the next group are admitted AND that before that following group are allowed to enter the Facility the cleaning process described above will be followed.
You will make sure that everyone likely to attend your activity or event understands
that they MUST NOT DO SO if they or anyone in their household has had COVID-
You will keep the premises well ventilated throughout your hire, with windows and doors open as far as convenient. You will be responsible for ensuring they are all securely closed on leaving.
You will ensure that no more than 30 people attend your activity/event, in order
that social distancing can be maintained. You will ensure that everyone attending
maintains social distancing while waiting to enter the Facility, observes the one-
You will take particular care to ensure that social distancing is maintained for
anyone aged 70 or over or likely to be clinically more vulnerable to COVID-
You will position furniture and arrange the room as far as possible to facilitate
people seating side by side, with at least one empty chair between each person, rather
than face to face. If tables are being used, you will place them so as to maintain
a distance of at least 2 metres across the table between people who are face to face,
e.g. using a wide U-
You will be responsible for the disposal of all rubbish created during your hire, including tissues and cleaning cloths, in the rubbish bags provided in the Facility and you will be responsible for the removal of all rubbish and any other waste matter from the Facility (as per paragraph 20 in the Terms and Conditions of Hire).
You will inform those attending your event that they must bring their own drinks in flasks or water bottles and their own food as the kitchen will not be available.
The Committee will have the right to close the Facility if there are safety concerns
relating to COVID-
This closure could occur, if, for example, someone who has attended the Facility develops symptoms and thorough cleansing of the Hall is required.
The Hall will also be closed if it is reported that the Special Terms and Conditions in this document are not being complied with, whether by you or by other hirers or attendees, or in the event that public buildings are asked or required to close again.
The Committee shall not be liable for any consequential loss incurred by you because of or during closure of the Facility.
In the event of someone becoming unwell with suspected COVID-
You must provide tissues, a bin or plastic bag, and soap and bowl to use to facilitate making warm soapy water for hand washing.
You must ask others in your group to provide contact details if you do not have them already and then to leave the Facility whilst observing the usual hand sanitising and social distancing precautions. Advise them to launder their clothes when they arrive home.
Before you leave you must inform the caretaker on 07482 173427 who will immediately attend and close the Facility.
Do not leave the Facility open and unattended.